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Check In / Out

Required Role

ATTENDANCE permission required

The Check In / Out page is your daily attendance record. Staff use this page to record when they arrive and leave work each day.

Note: This page is accessible at /attendance/record/check-in.

How to Check In​

Check In

  1. Navigate to Check In / Out
  2. Your current date and time will be displayed
  3. Enable location services when prompted by your browser - this is required for check-in
  4. Wait for your location to be detected (you'll see "Location detected" with a green indicator)
  5. Select your Verification Method:
    • Geo Location - System will verify you're at an approved office location
    • Manual - For administrative or special cases
  6. (Optional) Add any notes about your check-in
  7. Click Check In Now
  8. Your check-in time is recorded

Location Detection​

  • The system automatically captures your GPS coordinates (latitude and longitude)
  • If you see "Location unavailable", check your browser's location permissions
  • Location must be successfully detected before you can check in

Verification Methods​

Geo Location Verification:

  • You must be within the allowed radius of a registered Office Location
  • The system finds the closest office location and verifies you're within its defined radius
  • If you're not within range of any valid location, check-in will fail with an error message
  • This is the default and recommended verification method

Manual Verification:

  • Allows check-in without location radius verification
  • Location coordinates are still captured but not validated against office locations
  • Typically used for special circumstances or remote work arrangements

How to Check Out​

Check Out

When you check out, you'll see a summary of your check-in:

  • Check-in date and time
  • Office location (if applicable)
  • Current attendance status
  • Total time worked so far

To complete check-out:

  1. Return to the Check In / Out page (or navigate to /attendance/record/check-out/[record-id])
  2. Enable location services - location is required for check-out
  3. Wait for location detection
  4. (Optional) Add or update notes about your workday
  5. Click Check Out (in red)
  6. Your check-out time is recorded and total hours for the day are calculated

Important Notes About Check-Out​

  • If you already checked out today, you'll see a confirmation message with your check-out time
  • You cannot check out twice in the same day
  • Location coordinates are captured at check-out but not validated against office locations

Automatic Behaviors​

Already Checked In​

If you've already checked in today, the system automatically redirects you to the check-out page for that attendance record.

Missed Check-Out Protection​

If you forgot to check out on a previous day:

  • The next time you check in, the system automatically completes your previous check-out
  • The auto check-out time is set to the same time as your check-in time from that day
  • An activity log entry notes this was an automatic check-out

Office Locations​

Office locations are configured by administrators and include:

  • Location name
  • GPS coordinates (latitude/longitude)
  • Allowed radius (in meters)
  • Associated branch

When using Geo Location verification, the system:

  1. Captures your current location
  2. Calculates the distance to all registered office locations
  3. Finds the closest location within its allowed radius
  4. Records that location with your attendance

If no valid location is found within range, check-in is blocked.

Attendance Status​

Your attendance status is recorded when you check in. Current statuses include:

  • Present - Normal attendance (currently the default for all check-ins)
  • Late - Checking in after scheduled start time
  • Absent - Not present
  • Half-Day - Partial day attendance
  • On Leave - Approved leave
  • Work From Home - Remote work

Current Limitation: The system currently marks all check-ins as "Present" regardless of check-in time. Late arrival detection based on attendance policies is not yet implemented.

Troubleshooting​

"Location required" Error​

  • Enable location services in your browser settings
  • Grant location permission when prompted
  • Ensure GPS is enabled on your device

"Not within range of any valid check-in location"​

  • You're too far from any registered office location
  • Contact your supervisor or HR to:
    • Verify the office location radius settings
    • Request manual attendance entry
    • Request a remote work arrangement

"Already checked in today"​

  • You can only check in once per day
  • The system will redirect you to the check-out page
  • If you see this in error, contact your supervisor

Can't Check Out​

  • Ensure location services are enabled
  • Check that you're on the correct check-out page for today's attendance record
  • If you've already checked out, you'll see a confirmation message